COI Services

COI services

If you need to move within Boston or the surrounding area, Flash Moving will do the job perfectly. The COI moving insurance certificate guarantees that all the liability for damages to the property  during transportation will be insured based on the insurance policy of the carrier company. Next, we will look at this type of insurance in detail.

What is COI?

In this section, we will explain the COI insurance meaning and when it is necessary.  If you are moving in  or out of an apartment complex or condominium in the Boston area, you’ll very likely need a Certificate of Liability Insurance (COI).  Apartment complex management and the customer will often  want to avoid taking on the responsibility and possible risks associated with the moving process. The insurance is needed to cover any damages to the property or  any injuries during the moving process. COI insurance is a certificate issued by insurance companies or brokers. This document confirms the existence of an insurance policy and combines the main points and COI requirements of the insurance policy.

Most buildings will require you to provide your COI before they approve your moving day. If you don’t want the surprises and delays during your move, it’s important to choose a moving company that you can trust and that has the right movers insurance coverage and experience.

A traditional movers COI includes the following information:

• name of the company that is insuring;
• type of coverage and limits for each case.
• insurance restrictions;
• date of entry into force of the insurance.

Most of the complexes will also require to list: 

• full  legal name of Certificate Holder,
• additional insured information (if applicable), 
• location,
• any additional requirements if applicable.

If the carrier company does not have a moving certificate of insurance, it will practically be unable to secure customers and property management from the liability of damages and injuries during the move.

My COI Process for Move

Our moving company makes every aspect of your move easier, including the issue of the movers certificate of insurance (COI). Here’s how we can assist you in this process.

Where Can I  Find COI Requirements?

Usually  COI requirements are provided by the building’s management company. This could be the building administration  or a resident support or leasing office.

Sometimes, COI requirements can be found in the building’s residency rules or your lease agreement or the rules and notes for the new residents.

Some buildings will also offer this information on their official websites, but it is always a good idea to confirm if it is still correct.

How Movers Prepare the COI and What We Need From You

1. First of all our estimates will include notes that you should check with your buildings before the move if the COI is needed for any of the locations and what are requirements. Our sales or customer service department will also remind you to check this information before the move.
2. To make it easier we will send you a template email for inquiries to the building management, that you should just send over to them. We also recommend adding our email in copy to make communication faster.
3. Remember to ask both locations: move in and move out.  They might send you the template or the list of requirements that the moving company should meet.
4. If you face any problems, we can directly contact the building’s management or administration to clarify COI requirement, if you can share their contact with us. 
5. After we get all the details we will take care of all the paperwork related to the COI, ensuring that we meet all necessary requirements of all locations in your move.
6. We will send the COI to you by email and to your building’s administration for confirmation, if you give us their contact details. Just in case and to be 100% confident we will upload  this document to our CRM to the related job and our professional movers can show the electronic copy when they arrive. 

With the confirmed COI, you can be sure about the safety of your move and that there won’t be any surprises with building management on the move day. Your approved COI and valid insurance for movers will insure you for any accidental building damage that may occur during your move. This means that you will not have to pay out of pocket if something happens.

Our Advantages

Our moving company has a very comprehensive movers insurance coverage that meets the requirements of practically all the buildings in Boston and the US.

Our insurance agent will study and meet all COI requirements.

We process certificate of insurance for movers paperwork quickly and  effectively.

We  provide advice and help throughout the whole process, therefore you won’t feel overwhelmed with all the details. 

Operating principle of COI

My COI insurance is used when there is a high liability and significant financial losses if the carrier company cannot fulfil its obligations. Therefore, these certificates are used to ensure insurance coverage. A certificate of insurance moving protects the moving company in case of liability for loading/unloading and transportation.

The absence of insurance will not attract customers because they will not want to take on various risks associated with the carrier’s unsuccessful activities or force majeure circumstances. It is worth noting that Flash Moving always has valid insurance for movers (extended systematically), which can be verified by requesting the movers insurance company specified in the insurance policy.

Nuances of the insurance policy

The movers certificate of insurance includes various information that you will need to review to the customer:

• name of the insured company, its address and contacts;
• list of services and activities provided;
• name of the insurance company, its address, and contacts.

The certificate of insurance for movers also contains coverage limits for each case.

Recommendations for moving

You should adhere to certain aspects to move faster and load things more efficiently. First, you can get payment discounts if you do not plan to move during peak hours. When you prepare things for transportation, immediately get rid of the trash, as this can take a lot of time from the movers, and you will have to pay extra for additional work. All preparatory work must be done before the movers arrive: turn off equipment and electrical appliances and remove drawers and removable shelves from furniture. All items must be packed in marked boxes of approximately the same size (a maximum of 3-4 standard sizes). Avoid unpacked items to avoid damage and save time during loading. Make a complete list of the things you are transporting and attach a list to each box of what they contain and what room they belong to.

Flash Moving in Boston is reliable as the Massachusetts Department of Public Utilities licenses it and carries cargo, auto and liability insurance.