COI Services - Certificate of Insurance for Moving

Why is a COI Important for Your Move?

A COI isn’t just a piece of paper—it’s a safety net for you, the moving company, and the building management. If the carrier company does not have a moving certificate of insurance, it will practically be unable to secure customers and property management from the liability of damages and injuries during the move. Here’s why it’s so important:

1. Building Requirements: Many buildings, especially luxury buildings and office spaces, require a COI before allowing movers to operate on their property. This is to protect their assets and ensure accountability.
2. Protection Against Damages: Accidents can happen during a move. A COI ensures that any damage to the building’s common areas (like scratched walls or broken elevators) is covered by the moving company’s insurance company.
3. Peace of Mind: Knowing that your moving company is fully insured gives you confidence that you won’t be held liable for any unexpected incidents.

What Information is Included in a COI?

A COI is a detailed document that includes the following key information:

• Moving Company Details: Name, address, and contact details of the moving company.
• Insurance Coverage: Type and amount of coverage, including liability insurance and workers’ compensation.
• Policy Information: Policy number, effective dates, and policy limits.
• Building Information: The name and building address where the move is taking place.
• Certificate Holder: Full legal name of Certificate Holder.
• Additional Insured: Some buildings may require being listed as an additional insured on the policy for extra protection.

At Flash Moving and Storage, we provide COIs for all our moves, ensuring compliance with building management requirements and giving you peace of mind.

COI Requirements and Regulations

COI requirements can vary depending on the building and the type of move. Here’s what you need to know:

• Luxury Buildings: High-end apartments and office spaces often have strict COI requirements, sometimes demanding how much coverage of up to several millions dollars.
• New York and Boston: In these cities, most buildings require a COI to protect their property during the moving process.
• Building-Specific Rules: Some buildings may have unique requirements, such as specific insurance policy limits or additional insured clauses.

Where Can I Find COI Requirements?

Usually, COI requirements are provided by the building’s management company. This could be the building administration or leasing office.

Often COI requirements can be found in the building’s residency rules, your lease agreement or move in paperwork. Certain luxury buildings will also offer this information on their official websites, but it is always a good idea to confirm the following details are correct.

Before your move, it’s essential to check with your property manager or building manager to confirm their building management requirements. At Flash Moving and Storage, we work closely with building management companies to ensure all paperwork is in order.

How to Get a COI for Your Move

Getting a COI is a straightforward process, but it requires planning ahead. Here’s how it works:

1. Hire an Insured Moving Company: Choose a reputable moving company like Flash Moving and Storage that offers the highest insurance coverage.
2. Submit a COI Request: Contact Flash Moving Company at least a week before your move date to request a COI. Provide the building’s name, address, and any specific requirements and detailed information from your building’s property management.
3. Confirm with Your Building Manager: Share the COI with your building manager to ensure it meets their requirements.

At Flash Moving and Storage, we handle the entire COI process for you, making it one less thing to worry about on moving day. It is worth noting that Flash Moving always has valid insurance for movers (extended systematically), which can be verified by requesting the movers insurance company specified in the insurance policy.

How We Handle the COI Process

At Flash Moving and Storage, we simplify the COI production process for your move. Here’s how it works:

1. Check Building Requirements. We’ll remind you to confirm COI requirements with your building management for both locations.
2. Use Our Template Email. We provide a ready-to-send email for you to request COI details from your property manager.
3. Gather Requirements. Ask both your move-out and move-in locations if they require COI and their specific COI coverage and rules or their sample COI.
4. We Handle the Paperwork. We prepare the COI in several hours during business days, send it to you and your building’s administration, and store it in our system for easy access on moving day.
5. Move with Confidence. A confirmed COI protects you from liability for accidental building damage, so that will protect you and you won’t pay out of pocket.

Why Choose Flash Moving and Storage?

At Flash Moving and Storage, we understand the importance of a smooth, stress-free move. Here’s why we’re the best choice for your move:

• Fully Insured. We provide COIs for all our moves, ensuring compliance with building management requirements.
• Experienced Team. Our movers have at least two years of experience and undergo special trainings to handle your belongings with care.
• Transparent Pricing.  We offer free estimates and competitive pricing with no hidden fees.
• Customer-Centric Approach. Our dedicated customer service team is available to answer your questions and provide support throughout the entire process.

With Flash Moving and Storage, you’re fully covered.

• Commercial Auto Insurance. Protects our trucks and your belongings during transit.
• General Liability Insurance. Covers damages to third-party property or injuries.
• Cargo Insurance. Safeguards your belongings against damage or loss.
• Workers’ Compensation Insurance. Protects our movers and ensures you’re not liable for injuries.
• Umbrella Insurance. Provides extra liability coverage for high-value moves or strict building requirements.

A Certificate of Insurance (COI) is more than just a formality—it’s an essential part of the moving process and works as insurance confirmation, especially important in cities like Boston and New York. It protects you, the moving company, and the building from potential liabilities and ensures a smooth, hassle-free move.

At Flash Moving and Storage, we make the COI process easy, so you can focus on settling into your new location. Our moving company has a very comprehensive movers insurance coverage that meets the requirements of practically all the buildings in Boston and the US. Our insurance agent will study and meet all moving COI requirements. We process moving company certificate paperwork quickly and  effectively. We  provide advice and help throughout the whole process, therefore you won’t feel overwhelmed with all the details. Contact us today for a free estimate and let us handle the details of your move.

What Happens if There’s Damage on Moving Day?

Accidents can happen, even with the most experienced movers. Here’s what you need to know:

• Liability Coverage: A COI ensures that any damage to the building’s common areas is covered by the moving company’s insurance company.
• Workers’ Compensation: If a mover is injured during the move, workers’ compensation insurance covers their medical expenses.
• Claims Process: If damages occur, the moving company should immediately notify the building manager and file an insurance claim.

At Flash Moving and Storage, we take every precaution to prevent accidents, but we’re fully prepared to handle any issues that arise.

Risks of Not Having a COI

Skipping the COI can lead to significant problems while moving:

• Move Delays: Without a COI, your moving company may not be allowed to enter the building, forcing you to reschedule.
• Liability: If damages occur and there’s no COI, you could be held liable.
• Stress: Dealing with last-minute issues can turn an already stressful move into a nightmare.

Don’t take the risk—make sure your moving company provides a COI.